Organiser guideset it up in five minutes.

Set up your event at app.aideatelab.com in about five minutes, share the QR code, and start the session when the speaker begins. You only pay for live time.

Sign up

1. Go to app.aideatelab.com, enter your name, company (optional) and work email, then press Send code.
2. Enter the 6-digit code from your email (valid 15 minutes) and choose a password of at least 10 characters.
3. Forgot password works the same way, with an emailed code.

Buy hours

Hours only count while a stage is live, and they never expire. More guests or more languages don’t cost extra. Buy them from Hours in the account menu (bottom left).

More than 8 hours: US$69 an hour from 9 to 24, US$59 from 25 to 49 and US$49 from 50 to 100. See pricing.

Set up the event

1. Press New event and add the name, date and venue.
2. Press New stage for each room or session. Basics: stage name, the speaker’s language (up to 2 more for mixed-language talks) and an optional speaker name for the big screen. Languages: up to 6 audience languages. Audience options: AI voices and instant translation are on by default; you can also turn on transcript download, a summary after the session and slides to share (PDF, PowerPoint or Keynote, up to 50 MB).
3. Add Hot words: names, brands and terms your speakers will use, so they come out right.
4. Open Share to download the QR code or copy the audience link.

Branding and artwork

1. Open the event and choose Branding: upload your logo, pick your colour, choose a dark or light page and add a welcome line, translated for each stage.
2. On each stage, Artwork gives you an A4 poster, a 16:9 slide and a square post with your logo and QR code, ready to print or send to your designer.

Bring your team

Press Invite on the event to add your AV engineer or a colleague. They can edit its stages and run sessions with your hours, but can’t create or delete stages or invite others. Manage them on the event’s Team page.

Run the session

1. Do a 2-minute test the day before: start the stage, scan the QR code with your own phone and talk into the mic.
2. On the day, open the stage and press Start session. The console opens.
3. Open Audio input and pick the microphone or the feed from your sound desk. A clean desk feed works much better than a laptop mic in the room.
4. Press Start. The level meter moves and lines appear as the speaker talks.
5. Press Pause during breaks, so hours are not used. Press it again to resume.
6. Press End session when the talk is over.

In the console you can also:

• Turn Voice broadcast (AI voices for listeners) or Instant translation on or off.
• Turn on Share audio to translate a video or call playing in another tab or window. Works best in Chrome or Edge.
• Press Correct this line to fix a word the speech engine got wrong.
• Copy audience link, or press Add time if your hours run low.

Screens and livestream

After the event

• Transcripts in every language, as TXT, SRT or VTT subtitle files, or JSON.
• Summary in every audience language, for guests who asked for it.
• Analytics: how many guests joined and listened in each language, and the peak.
• Hours used: only the time the stage was live.

Rather we run it for you?

Book a managed day for US$999 with everything included: our engineer on site, our equipment and the software, for one stage up to 8 hours in the Bangkok area. Our engineer connects to your sound desk, checks the audio with your AV team and runs every session. Talk to us with your date.